Communications Specialist – Executive & Board Presentations

Role: Communications Specialist – Executive & Board Presentations Location: Austin TX Duration:6+ Months The Communications Specialist will craft clear, compelling, and visually engaging communications for IT leadership and Board of Directors audiences—especially CFO-level stakeholders—translating complex technology, risk, and investment narratives into concise executive presentations, pre-reads, and talking points. This role supports executive meetings and events with high standards of professionalism, branding alignment, and message clarity . Key Responsibilitie s:Executive & Board Presentation Developme ntDevelop CFO-ready narratives and presentation decks that communicate strategy, investment cases, operating metrics, risk/compliance posture, and business outcomes—tailored for senior executive and Board audience s.Create “summary-first” storylines with tight executive structure and optional backup detail, enabling efficient leadership discussion and decision-makin g.Partner with content owners (IT leaders, program managers, risk/compliance leads) to extract the “so what,” sharpen the ask, and align messages to executive expectation s.Content Strategy, Storytelling & Message Clari tyTranslate technical material into executive language by identifying the target audience, what matters to them, and how much detail to include—then shaping a narrative that keeps leaders engaged while landing key message s.Create outlines and content flow that reflect what has been presented previously, what changed, and what decisions or updates are required for the current foru m.Visual Communication & Executive Standar dsProduce polished, on-brand slides: clean layouts, data visualization, and crisp executive wording that meets senior-level expectations for clarity and readability (e.g., minimum font guidance when applicable ).Ensure decks are “presenter-driven” and easy to navigate in live executive forums, with a clear summary slide and supporting backup slides for Q& A. Executive Communications Operati onsSupport executive meetings/events with end-to-end communications coordination (pre-reads, deck readiness, version control, archival/standalone deck packaging where neede d).Maintain a structured repository of executive communications assets (templates, standard story arcs, reusable visuals) and continuously improve quality and consisten cy. Core Delivera blesBoard/ELT/CIO Staff presentations (strategy updates, quarterly reviews, risk and audit updates, investment propos als)Executive pre-read packs and leadership talking po intsStandardized templates and role profiles/scorecard-ready structures aligned to internal role documentation for matsPresentation storyboards/outlines and meeting-ready “one-slide summary + backup” struct ures Key Stakeholders & Working Relation shipsIT Leadership team (CIO staff, functional leaders, program ow ners)Executive Services / GIS Communications partners supporting executive meetings and e ventsCross-functional partners (Risk, Audit, Finance, Compliance, Data Governance) depending on a genda Re quired5+ years in executive communications, corporate communications, management consulting communications, or a presentation-specialist role supporting senior le aders.Demonstrated ability to create executive-ready PowerPoint presentations and written narratives for CFO/Board-level audi ences.Strong ability to translate complex content into clear executive communications (message discipline, brevity, struc ture).Proven stakeholder management: can interview busy SMEs, distill content quickly, and drive to high-quality deliverables under tight time lines. Pr eferredExperience supporting technology strategy, enterprise risk/compliance, audit, or large-scale transformation communic ations.Familiarity with executive meeting operating rhythms and producing pre-reads for leadership forums. Skills & Comp etenciesExecutive storytelling & synthesis: creates compelling “so what / now what” narratives and decision framing.Visual communication: strong slide design, layout, and data visualization for senior read ability.Audience-first communication: tailors content based on who you’re communicating to and what level t hey are.Operational excellence: version control, deadlines, and quality gates for exec-ready ma terials.Collaboration & facilitation: pulls clarity from diverse stakeholders and aligns m essages. Tools (Typical)Microsoft PowerPoint (advanced), Excel (charts), Word (briefs), Teams/SharePoint (collaboration & asset management). Adobe Creat ive Cloud Performan ce MetricsExecutive satisfaction with decks (clarity, readiness, usefulness in decisi on forums)On-time delivery of pre-reads and final decks for leadershi p meetingsReduction in “rework cycles” via stronger first-pass synthesis and alignmentAdoption of standardized templates and improved consistency across leadership pre sentations