Contract Management Analyst, Senior

Job Title: Contract Management Analyst, Senior Location: Oakland, CA Top Things Looking For Financial management, contract management, problem solving. Manager wants to see samples of candidates work. In this role – excel and financial management is one of the core skillsets. Excel Work Samples MUST be submitted with resume as this is a requirement to be considered. Top Skill Sets Looking For Financial management, contract management, problem solving, ability to present to senior leadership and manage tasks. Job Description Position Summary Seeking a highly motivated IT Contract Management Analyst to manage a portfolio of technology contracts on behalf of the IT leadership. This position will be the main interface with vendors, internal stakeholders, and acts as PG&E’s representative for day-to-day contract management interactions. They will work with internal teams to implement enterprise company policies, risk engagement controls, invoice compliance reviews, goods receipts, and obtain leadership’s financial approvals for O&M contract services. This role is responsible to administer contract strategic reviews with leaders, Architects, IT Operations, and drives consensus, agreement, and validation for the O&M costs of contracts. Additional responsibilities include identifying opportunities to rationalize, right size contracts, discontinue non-critical services, and identify cost optimization opportunities. This position works with stakeholders including the Sourcing Dept to assist in developing a deep understanding of contract scope, cost, terms, and conditions. The IT Contract Management Analyst develops partnerships and coordinates with the IT PMO and IT leaders to capture incremental O&M costs on from contracts at the time of purchase. Contract Management Analyst, Senior • Assist with the daily contract operations and provide general IT business & planning support. • Prepare reports through gathering, analyzing, and summarizing data and information; prepares presentation materials for management reports. • Enter contract financial liabilities into the contract management ATRIUM tool. • Assist in the initiation, orchestration and coordinating of contract renewal analysis for IT operations, financial reviews; and analyzing multi-year contract to ensure that costs are planned in the most efficient manner. • Maintain annual Operational Expense budgets utilizing proper accounting/budgeting controls, enter financial data into tracking system, and compile regular and ad-hoc financial status reports. • Monitor Purchase Orders, review contract invoices, accruals, identify disparities, and resolve issues with the vendors. • Analyze actual spend and forecasting to determine if/when appropriate change controls and escalation reporting to leadership. • Provides financial analysis on portfolio cost variances for plan vs. actual and can identify inappropriate charges by resources or vendors and makes appropriate corrections in SAP. • Leads meetings and acts as a liaison among stakeholders to coordinate, document, and schedule changes to IT contracts. • Capture, analyze and present data to managers and directors to aid in business decision making. • Effectively plans and control scope of work on contract renewals; integrates all aspects, tracks and ensures that contracts origination targets are on schedule and meets the required standard. • Develops communications needed to summarize analysis and to discuss recommendations for peers and executives. This may take the form of dashboards, power point decks, or summarized emails. • Facilitates problems solving sessions and workshops with diverse set of business and technology team members. • Proactively follows-up on issues and initiatives for senior leaders to ensure successful resolution and implementation. • Works closely with leaders and other key stakeholders to ensure that key initiatives and activities are delivered in a timely and coordinated manner that is aligned with the goals of the organization. • Works with the data management, financial analysis and modeling team to build new tools and assist with creation and migration of reports to Power BI. • Experience with downloading and extracting data from SAP into meaningful business intelligence reports and dashboards. • Works with IT and functional leadership to establish a variety of key business, financial and performance metrics. Minimum • Bachelor’s degree in Business, Finance, Economics, Engineering or related discipline or equivalent work experience. • Proficient in Microsoft Office, Visio, PowerPoint and expert level Excel skills • 5 to 8 years of related work experience Desired • May require valid CA driver’s license • Experience with structuring contract agreements • Experience with basic financial modeling or data management • Experience with presenting to leadership and developing power point slides • Experience with Power BI a plus Skills: it,contract management,management,excel,operations,leadership,financial management,vendors