Data Coordinator

Job Title: Data Analyst – Affordable Housing Waitlist Management Job Description This role supports a mission-driven non-profit housing organization that helps underhoused individuals and families access affordable housing options. The Data Analyst will manage and maintain waitlist data for more than 30 properties, ensuring that large data sets are accurate, consistent, and properly aligned with the organization’s internal systems. This position plays a critical role in keeping housing waitlists current, reliable, and ready for timely decision-making. Responsibilities • Manage and maintain waitlist data for a portfolio of more than 30 housing properties. • Validate large data sets related to the waitlist population to ensure accuracy and completeness. • Prepare and format data for import into the internal housing management system. • Compare data from Excel spreadsheets to records in the internal system and reconcile any discrepancies. • Organize, analyze, and clean data to ensure consistency across all sources. • Monitor the annual waitlist and keep records up to date as applicants move through the application and housing process. • Add, update, and remove records in the waitlist as needed to reflect current status and eligibility. • Ensure property staff follow correct timelines and procedures for updating waitlist data. • Communicate data issues or inconsistencies to relevant stakeholders and support timely resolution. • Maintain clear documentation of data validation, updates, and processes to support auditability and transparency. Essential Skills • At least 1 year of administrative experience or experience as a Data Analyst. • Advanced Microsoft Excel skills, including pivot tables and VLOOKUP functions. • Demonstrated experience working with large data sets. • Proficiency in data validation and data analysis. • Strong data entry skills with high attention to detail and accuracy. • Proficiency with Microsoft Office, particularly Excel. • Ability to organize, manage, and maintain large volumes of data. • Strong administrative support skills, including documentation and record-keeping. • Ability to identify data discrepancies and take corrective action. • Strong analytical and problem-solving skills related to data management. Additional Skills & Qualifications • Experience in administrative support roles involving data management and analysis. • Background in clerical or administrative environments where accuracy and organization are critical. • Familiarity with data management best practices in a non-profit or housing-related context. • Comfort working with internal systems and databases alongside Excel-based data. • Ability to collaborate effectively with property staff and other stakeholders to maintain accurate waitlist records. Work Environment This is a fully on-site position, working five days per week with no hybrid or remote options. The role is based in a non-profit housing environment focused on serving underhoused individuals and families. You will work primarily with Microsoft Excel, including advanced functions such as pivot tables and VLOOKUPs, as well as other Microsoft Office tools and internal data systems. The setting is detail-oriented and data-driven, with a strong emphasis on accuracy, organization, and timely updates to housing waitlists. The culture supports a mission-focused team that collaborates to ensure fair and efficient access to affordable housing. Job Type & Location This is a Contract position based out of Berkeley, CA. Pay And Benefits The pay range for this position is $27.00 - $28.00/hr. Requirements Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Berkeley,CA. Application Deadline This position is anticipated to close on Jun 26, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.