Document Controller - Inside IR35

Document Controller Duration: 3 Months Initial Day Rate: £350 a day (Inside Ir35) Location: NW London Role Purpose To lead the development and implementation of a comprehensive document management strategy for the Estates & Facilities Management (EFM) department, ensuring efficient, secure, and compliant handling of all departmental documentation. Key Responsibilities Document the Entire EFM Department • Audit and catalogue all existing documentation across EFM functions. • Identify gaps, redundancies, and compliance issues. Create the Document Management Strategy • Develop a robust strategy aligned with organisational policies and regulatory requirements. • Define standards for document storage, access, retention, and security. Procure a New Digital Document Management System (DMS) • Lead the procurement process, including requirements gathering, vendor evaluation, and selection. • Ensure the chosen system meets scalability, security, and integration needs. Assist with Transition and Migration • Plan and oversee migration of existing documents to the new DMS. • Provide training and support to staff during the transition phase. Skills & Experience Required • Proven experience in document management systems and strategy development. • Strong knowledge of procurement processes and vendor management. • Familiarity with data protection regulations and compliance standards. • Excellent project management skills, including stakeholder engagement and change management. • Ability to work collaboratively across multiple teams and functions. Desirable • Experience in Estates & Facilities Management or similar operational environments. • Knowledge of digital transformation projects within large organisations.