Facilities Coordinator

TITLE: Facilities Coordinator About the Role As a Facilities Coordinator within WWRGD's Store Development team, you will be responsible for the creation and maintenance of purchase order data for the organization and our related projects. You'll ensure data integrity, accuracy, completeness, and timeliness across hosting systems, primarily Coupa, in accordance with established procedures and policies. This role serves as a premier source for accurate, timely, relevant, and actionable contract issuance and analysis to support operational and budgetary decisions and process improvements across Store Development and the WWGS organization. Key Job Responsibilities Data Management & System Administration (75%) • Implement scalable data management frameworks and workflows to accommodate rapid business growth, ensuring systems and processes can flex to handle increased volume while maintaining data quality and efficiency • Manage comprehensive data entry and validation processes across multiple enterprise systems (Coupa, Workday, Procore), ensuring adherence to established schedules and compliance requirements • Execute proactive data quality control measures through systematic audits and real-time monitoring to identify and resolve discrepancies in account codes, budgets, and invoicing before they impact business operations • Leverage AI tools and automation to streamline data entry, validation, and reporting processes and identify opportunities to implement solutions that boost productivity and reduce manual workload Vendor & Stakeholder Support (15%) • Lead system optimization initiatives by analyzing user patterns and stakeholder requirements to enhance workflows and drive adoption of preferred tools and processes • Partner with Indirect Procurement to manage vendor issues, including resolution of complex data issues and ensure accurate onboarding details • Serve as primary point of contact for cross-functional stakeholders, providing expert guidance on system usage while driving collaborative solutions to improve operational efficiency Analysis & Reporting (10%) • Research and solve moderately difficult problems involving data integrity, data reporting, and data management systems • Evaluate and resolve issues using knowledge of what information to collect and where to find it Basic Qualifications • High school diploma and 1-2+ years' relevant experience in data management, procurement support, or related field • Proficient in Excel and the Microsoft Office suite • Ability to identify and correct moderately complex data integrity issues and perform business math • Ability to effectively present information and respond to questions in one-on-one interactions, meetings, and group presentations involving all relevant stakeholders • Models excellent customer service skills Preferred Qualifications • Experience in data entry, facilities management, construction, or store development environments • Familiarity with procurement processes and vendor management, specifically Coupa procurement tools • Experience with data visualization and reporting tools • Experience utilizing AI/ML tools for data processing, automation, or analytics • Knowledge of budget coding structures and financial systems • Understanding of the client’s organizational structure, associated hierarchy, and approval levels