HR Specialist

Introduction Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way. Overview We are seeking a highly dedicated and motivated HR Administrator to join our HR Service Delivery team to support the onboarding of new colleagues via acquisitions, as we continue to grow our business in the UK & EMEA. This role is a fixed term contract and will currently conclude on December 31st, 2026. This is a hybrid role, based part of the week in our modern city centre Chelmsford office which is easily commutable via train and bus, and part of the week available to work from home (after initial training in the role has completed). Experience in a similar HR Administrator role where you have gained experience working on acquisitions, or as a Recruitment Administrator would be ideal. However, we would welcome applications from candidates from a non-HR background who have demonstrable experience working in a fast-paced process driven environment working on administrative compliance, data auditing and reporting tasks. Internally we brand our HR Service Delivery team roles as ‘HR Specialist’ and offer a potential career path to ‘Senior HR Specialist’ and beyond. We are proud that our HR Service Delivery team is viewed as a future talent pool for career paths both within our HR Operations team and across our Divisional HR teams with opportunities for progression into roles such as HR Advisor, HR Business Partner, HR Data Analyst and roles within Reward, Benefits and L&D. How You'll Make An Impact • HR Compliance including the processing and tracking of Digital and Manual Right to Work check documentation • Launching and monitoring background screening, with appropriate escalation of results • Reporting via our background screening provider’s system and manipulating data in Excel to provide key stakeholders with regular status updates on the onboarding progress of the acquired employee population. • Generating and issuing employment contracts following the TUPE consultation process • Handling all aspects of HR Administration for the onboarding process, ensuring new hires are added to payroll. • Keeping employees’ data accurate, correct and safe. • Opportunities to support with ad hoc HR projects across Gallagher About You • High level of attention to detail gained from a strong administrative background • Experience following detailed processes accurately and in a timely manner • Excellent written and verbal communication skills are essential for interacting with all levels of colleagues throughout the business. You will be confident speaking to people on the telephone and providing a high level of customer service. • Proficient in MS Office, and comfortable working on large data sheets on Excel and data sets from an HRIS. • Confident in your ability to learning how to use new IT systems and new processes. • Experience of creating and amending documents in Word and entering data accurately into Excel or a database solution. • Ideally a good working knowledge of employment contracts, HR policy and standard practice. • Able to use Oracle or similar HR systems would be an advantage. • Right to work in the UK. Compensation And Benefits On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve: • Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days • Defined contribution pension scheme, which Gallagher will also contribute to • Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x • Income protection, we’ll cover up to 50% of your annual income, with options to top up • Health cash plan or Private medical insurance Other benefits include: • Three fully paid volunteering days per year • Employee Stock Purchase plan, offering company shares at a discount • Share incentive plan, HMRC approved, tax effective, stock purchase plan • Critical illness cover • Discounted gym membership, with over 3,000 gyms nationally • Season ticket loan • Access to a discounted voucher portal to save money on your weekly shop or next big purchase • Emergency back-up family care • And many more… We value inclusion and diversity Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities. We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know. Should you require reasonable adjustments to your application, please get in touch with TAGlobalSupport@ajg.com . If you’d prefer to speak on the phone, please request a call back, leaving details, so we get in touch. Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.