Project Controls Coordinator

Job : Project Controls Coordinator I(Junior Cost Analyst & Document Controls Coordinator) Location: Houston, TX (Hybrid) Duration: Until Apr 2027 (with a possibility of extension) Department: Interconnects – Governance & Portfolio Management Job Level: Entry / Junior Reports To: Supervisor, Interconnects Governance & Portfolio Management Local candidates only. Summary: The Project Controls Coordinator I (Junior Cost Analyst & Document Controls Coordinator) provides essential support to the Interconnects team through cost tracking, budget administration, document control, and financial reporting. This entry-level position plays a key role in AFE management, invoice processing, cost reconciliation, and project/customer reporting while ensuring documentation accuracy and compliance with internal standards. This role is designed for early-career professionals seeking mentorship and career growth in cost analysis, project controls, and portfolio governance. Key Responsibilities: 1. Cost Analysis & Financial Support (Interconnects) • Assist with Approval for Expenditure (AFE) setup, maintenance, and tracking. • Support invoice review, validation, and reconciliation against commitments. • Participate in project cost reconciliation and variance identification. • Prepare final project cost invoices for internal review. • Support the creation of monthly and ad-hoc financial and customer-facing reports. • Maintain cost tracking logs, spreadsheets, and supporting documentation. • Provide analytical support to senior cost analysts and project controls staff. 1. Document Control & Records Management • Support document control for project, financial, and governance documents, ensuring proper versioning, approvals, and storage. • Maintain document registers, metadata, and review/approval cycles. • Assist document owners and SMEs with updates, revisions, and publication. • Support internal audits and compliance by organizing and retrieving documentation. 1. Reporting & Administrative Support • Prepare and maintain Excel-based reports, trackers, and dashboards. • Assist with month-end reporting cycles by gathering data from project and finance stakeholders. • Coordinate information flow among project managers, finance, and governance teams. • Perform general administrative and analytical tasks as assigned. Required Qualifications • Diploma or Bachelor’s degree in Finance, Accounting, Business, Economics, Engineering, or related field (or equivalent experience). • 0–3 years of relevant experience (internships, co-op, or entry-level experience accepted). • Strong proficiency in Microsoft Excel (formulas, data analysis, report creation). • High attention to detail and accuracy in handling financial data and documentation. • Ability to follow structured processes in a project-driven or regulated environment. • Positive attitude with willingness to learn, adapt, and grow. Preferred Qualifications • Exposure to project cost control, AFEs, invoice processing, or cost reconciliation. • Experience supporting project or customer financial reporting. • Familiarity with document management systems or SharePoint repositories. • Experience in engineering, energy, utilities, or infrastructure environments. Core Competencies: • Analytical and problem-solving skills • Strong Excel and data management capability • Attention to detail and accuracy • Clear written and verbal communication • Willingness to learn and accept mentorship • Collaborative, team-oriented mindset Career Development & Mentorship This role provides hands-on mentorship and exposure to project controls and governance processes within the Interconnects team. It offers a clear development path toward positions such as: • Cost Analyst • Project Controls Analyst • Portfolio Analyst