Accounts Receivable Analyst

Job Summary: Our client is seeking an Accounts Receivable Analyst to join their team! This position is located in Miami, Florida. Duties: • Analyze and reconcile payment discrepancies and AR agings to ensure accurate billing and maintain invoice aging 95% current (1–30 days), claims aging 90% current (1–90 days), and minimize bad debt • Investigate the root causes of payment variances, short-pays, and unapproved deductions, and resolve discrepancies by collaborating with internal departments and external partners • Conduct in-depth research and root cause analysis on post audits, returns, warehouse fees, shortages, substitutions, and freight and handling claims • Reconcile and validate all returns deduction exceptions, including 812 tables and price adjustments, verifying serial number issues and ensuring appropriate supporting documentation is in place • Generate monthly credit and debit memos for shortages, paybacks, and refusals by reviewing master logs and remittance activity • Maintain accurate return resolution tables by ensuring supporting documentation aligns with requirements and internal tolerance thresholds • Support 3PLs and maintain accurate tracking logs, coordinating efforts with fulfillment teams • Collaborate with sales and retailer accounting teams to address past due balances, follow up on collections, and document all communication • Analyze payment trends and provide detailed reports on variances, patterns, and resolutions for leadership review • Assist in month-end close reporting and accrual preparation for retailer accounts, ensuring variances between estimates and actuals are within acceptable thresholds • Ensure compliance with established processes, including claim resolution deadlines, accurate documentation, and adherence to retailer guidelines • Participate in process improvement initiatives to enhance efficiency and accuracy in payment processing and reconciliation • Support internal and external audits by providing necessary documentation and explanations Desired Skills/Experience: • Associate’s degree or equivalent work experience in accounting, finance, or a related field required • 4+ years of accounts receivable and payment reconciliation experience, preferably with large retailers • Strong proficiency in Microsoft Excel, advanced Excel skills preferred • Working knowledge of ERP systems such as: Oracle, SAP, and experience with Noetix and OFS platforms preferred • Strong analytical and problem-solving skills with the ability to interpret large datasets and draw actionable conclusions • Excellent verbal and written communication skills with the ability to interact professionally with internal teams and external customers • Exceptional organizational and time management skills with the ability to manage multiple priorities and meet deadlines independently • High level of accountability, accuracy, and ownership of responsibilities • Familiarity with retailer portals and claim backup requirements is a plus • Experience with data visualization tools such as: Tableau, Power BI is a plus Benefits: • Medical, Dental, & Vision Insurance Plans • Employee-Owned Profit Sharing (ESOP) • 401K offered The approximate pay range for this position is between $22.00 and $32.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.