Admin Coordinator III

Job Title: Admin Coordinator III Location: Davie, FL Duration: 6 Months Pay Range:$25/hr - $35/hr Shift Schedule: Monday to Friday 8am – 5 pm Job Summary: Core essential skill sets candidates must have to be considered for the role: o Bachelor’s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field. o • Strong Excel and PowerPoint skills, with experience in creating leadership-ready presentations. • Hands-on experience with Power BI and dashboard/report development. • Prior experience in hybrid roles that combine analytics/reporting with coordination or operational support. • Exposure to operations environments, including familiarity with 5S or Lean methodologies. • A highly organized and hands-on approach, with the ability to manage both data-driven tasks and day-to-day coordination. • This is not a traditional Business Analyst role, but rather a more versatile support function. • The ideal candidate may have experience supporting a Chief of Staff or leadership team, with strong exposure to executive-level coordination. • The profile should be highly tech-savvy and capable of working across tools and systems efficiently. • This role goes beyond administrative support, requiring someone who can add value through both analytics and coordination. • The candidate will also be expected to support the HR team with end-to-end coordination and event organization when needed, which we understand is a critical component of the role. About the Role We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams. This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Key Responsibilities Operations & Workplace Efficiency • Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives. • Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums. • Develop dashboards and reports with a strong Client on visual storytelling and actionable insights. • Apply visual management principles to improve communication, alignment, and employee engagement. • Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies. • Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Analytics & Digital Enablement • Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps). • Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving. • Consolidate operational, performance, and project data to support business and leadership decision-making. • Partner with leaders to develop data-driven presentations and business updates. Business & Office Coordination • Provide business and office support, including calendar coordination, meeting preparation, and expense processing. • Prepare, review, and format correspondence, reports, presentations, and communication materials. • Support leadership reviews, site visits, procurement coordination, and cross-functional projects. • Maintain confidentiality and professionalism when handling sensitive and business-critical information. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Qualifications • Bachelor’s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field. • Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination. • Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required. • Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis). • Working knowledge of Power BI and Power Platform (Power Automate, Power Apps). • Strong written and verbal communication skills with experience creating professional, leadership-ready presentations. • Highly organized, attention to details with the ability to manage multiple priorities independently. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Key Attributes • Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization. • Detail-oriented, tech-savvy, and analytical mindset. • Strong coordination and follow-up skills; able to influence without formal authority. • Proactive, adaptable, and comfortable working in dynamic, changing environments.