Budget and Contracts Coordinator - Management Analyst 3

Working Title: Management Analyst 3 - Budget and Contracts Coordinator Job Class: Management Analyst 3 Agency: Health Department • Job ID: 87895 • Location: St. Paul • Telework Eligible: Yes - Hybrid • Full/Part Time: Full-Time • Regular/Temporary: Unlimited • Who May Apply: This vacancy is open for all qualified job seekers. • Date Posted: 08/21/2025 • Closing Date: 08/27/2025 • Hiring Agency: Health Department • Division/Unit: Office of African American Health • Work Shift/Work Hours: Day Shift • Days of Work: Monday - Friday • Travel Required: Yes - Up to 25% of the time • Salary Range: $27.84 - $40.82 / hourly; $58,129 - $85,232 / annually • Classified Status: Classified • Bargaining Unit/Union: 214 - MN Association of Professional Employees/MAPE • FLSA Status: Nonexempt • Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. This position is being reposted. If you previously applied to this vacancy announcement, you do not need to reapply to be considered. Join mission-driven teams in the Minnesota Department of Health’s (MDH) Office of African American Health (OAAH) and the Office of Diversity, Inclusion, Belonging, and Equity Strategy (ODIBES) to contribute to protecting, maintaining, and improving the health of all Minnesotans. The Budget and Contracts Coordinator provides strategic coordination for budgeting and contracting functions within the OAAH and ODIBES. This position is responsible for managing complex financial and contractual activities, including budget development and management, expenditure forecasting, grant tracking, contract development and monitoring, procurement planning, and grant-related fiscal compliance. Serving as a key advisor to division leadership, the incumbent will integrate financial and contractual planning to ensure responsible stewardship of public funds and alignment with state and federal requirements. This includes analyzing and synthesizing budget and contract data, developing fiscal and procurement strategies, supporting internal controls, and ensuring timely and compliant execution of contracts, grants, and interagency agreements. The coordinator will work collaboratively across program and administrative teams within the Health Equity Bureau (HEB) to strengthen fiscal accountability, improve efficiency, and support equity-centered procurement practices. The position requires advanced knowledge of state financial and contracting systems, grant management processes, and state procurement policy to maintain the integrity and effectiveness of the division’s fiscal and operational functions. Key responsibilities of the position include, but are not limited to: • Oversee grant and contract coordination by working closely with OAAH and ODIBES leadership, Financial Management analysts, Grant Managers, and program staff to develop, monitor, and reconcile program budgets. Ensure funds are used effectively and equitably and that financial and contractual activities meet state and federal guidelines. • Manage the full lifecycle of contracts and grants, including drafting, routing, compliance monitoring, invoice tracking, amendments, and closeout, ensuring that all procurement and fiscal processes adhere to Department of Administration (Admin) and Department of Health policies and procedures. • Develop and maintain internal financial and contract management systems to support transparency, accountability, and efficiency in the administration of OAAH and ODIBES funds. Monitor internal controls to ensure timely payments, invoice accuracy, and compliance with all applicable state and federal regulations. • Provide technical assistance and capacity building to OAAH and ODIBES partners, including internal staff and external grantees/contractors, by designing and delivering tools, trainings, and guidance related to fiscal management, contract compliance, and budgeting. • Collaborate with program teams to assess fiscal and administrative needs of community-based organizations and provide responsive support to build their capacity to manage state funds effectively advancing MDH’s commitment to equitable resource distribution and partnership. This position is eligible for hybrid telework to applicants who reside in Minnesota or in counties bordering Minnesota in Wisconsin, Iowa, North Dakota or South Dakota. Position locations will be determined by the top candidate and will be based out of one of the following MDH district office locations: St. Paul, St. Cloud, Duluth, Rochester, Mankato, Marshall, Bemidji, Fergus Falls. This position will have the option of teleworking; however, it will be based on the business needs of the unit and is at supervisory discretion. Minimum Qualifications To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position. Two (2) years or more of professional experience in financial management, budgeting, accounting, and/or contract/grant coordination in a government, nonprofit, or business environment. Experience must include: • Developing, analyzing, and monitoring budgets or financial plans • Preparing, reviewing, and/or managing contracts, purchase orders, or grant agreements • Applying state or federal fiscal policies, procedures, and/ regulatory requirements Minimum Qualifications Assessed at Interview: • Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams), SharePoint, and/or financial management tools for budget tracking, data entry, and document collaboration. • Strong written and verbal communication skills, including the ability to explain financial concepts to non-financial staff and community partners. • Experience using SharePoint, Teams, Word, Outlook, and Adobe Acrobat Pro to collaborate across teams and manage documentation efficiently. Degree Equivalencies: A degree in public health, accounting, finance, or closely related field will substitute for experience as follows: Associate Degree: Six (6) months Bachelor’s Degree: One (1) year Master’s Degree: Eighteen (18) months Doctoral Degree: Two (2) years Preferred Qualifications • Advanced skills in financial analysis and data visualization using Microsoft Excel, including proficiency with PivotTables, PivotCharts, advanced formula functions, data visualization. • Knowledge of state and federal government funding processes, including relevant fiscal policies, rules, and procedures—particularly those related to grants, contracts, and procurement within the Minnesota Department of Health or similar state agencies. • Familiarity with public health systems, social determinants of health, and health equity principles, especially in relation to addressing racial and ethnic health disparities. • Demonstrated ability to work effectively with diverse individuals and communities, including underrepresented and historically marginalized populations. • Commitment to equity, inclusion, and belonging, and a willingness to contribute to an organizational culture that values collaboration, continuous learning, and shared accountability. Additional Requirements The selected candidate will be required to successfully pass a reference and background check. This employment does not require a valid driver’s license, but it does demand travel, which the candidate will be responsible for meeting. How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about this position, contact Katelyn Rigdon at katelyn.rigdon@state.mn.us or 651-539-3036. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Katelyn Rigdon at katelyn.rigdon@state.mn.us. If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us. About Health Department Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction. Working together to improve the state we love. What do Minnesota's State employees have in common? • A sense of purpose in their work • Connection with their coworkers and communities • Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include: • Paid vacation and sick leave • 12 paid holidays each year • Low-cost medical, dental, vision, and prescription drug plans • Fertility care, including IVF • Diabetes care • Dental and orthodontic care for adults and children • 6 weeks paid leave for parents of newborn or newly adopted children • Pension plan that provides income when you retire (after working at least three years) • Employer paid life insurance to provide support for your family in the event of death • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury • Tax-free expense accounts for health, dental, and dependent care • Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: • Training, classes, and professional development • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.