Curriculum, Catalog & Academic Planning Specialist

Posting Details Posting Detail Information Working Title Curriculum, Catalog & Academic Planning Specialist Position Location Fort Collins, CO 80523 Work Location Position qualifies for hybrid/in-office work Type of Position Full-time Classification Title Technician III Posting Number 202500133P Position Type State Classified Open Date 11/12/2025 Close Date 12/01/2025 Salary $4,238 - $4,450 monthly Employee Benefits Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. • Review our detailed benefits information here. • Explore the additional perks of working at CSU here. • For the total value of CSU benefits in addition to wages, use our compensation calculator. • Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in! State Classified Hourly No Description of Work Unit The Office of the Registrar provides leadership and service in student enrollment and academic record management that supports recruitment, retention, and graduation goals of Colorado State University. The Office of the Registrar values Students, CSU’s Principles of Community, Collaboration, and our Employees. Based on our goals and values, the Office of the Registrar seeks to hire team members who demonstrate a positive attitude, a passion for producing quality work, an interest in serving as an educator, a commitment to treating others with respect and an internal motivation for doing the work we do. Position Summary This position reports to the Academic Planning Software Manager. This position supports the campus community by coordinating with over 91 academic departments to schedule roughly 7000 course section offerings each term. This staff person, under the guidance of the Academic Planning Software Manager, continually determines solutions to problems by applying processes, techniques, and methods. This position makes decisions at the defined level determining what actions are needed to conduct the daily functions of the Curriculum, Catalog & Scheduling unit. This position processes technical input and coding items related to but not limited to: course restrictions, coding, building and editing sections, course conflicts, departmental inquires, final exam scheduling and coordination, evening exam scheduling and coordination and event scheduling. This staff person works reports from several databases; corresponds with University academic departments; responds to and codes change requests to the semester class schedule; and provides service and support functions for faculty, staff, students and the public regarding policies, facility issues, building needs and class schedule queries. This position will also provide depth to the Curriculum and Catalog team by reconciling CIM/Banner data; building courses in Banner; assisting with editing and publishing the General Catalog and updating data points at both the course and section level. In addition, this position will review course and program curriculum proposals in preparation for inclusion on the UCC agendas for weekly University Curriculum Committee meetings. The successful applicant will be confident working in a technical environment and provide timely, accurate and friendly customer service. Incorporating CSU’s Principles of Community into everyday work is an essential component of this position. We welcome applications from candidates whose knowledge, skills, and abilities contribute to fostering an inclusive campus community and work environment. This position is eligible for a hybrid work arrangement after a period of onboarding and training. Minimum Qualifications To be considered for this position, candidates must demonstrate in the application materials: Experience Only • Three (3) years of general clerical or administrative experience. OR Education And Experience • A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. • Please note, to qualify, unofficial or official transcripts must be attached with this application. Preferred Qualifications Substitutions Preferred Qualifications The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position: • Bachelor’s degree from an accredited college or university. • Experience with Student Information Systems (such as Banner/ARIES or Peoplesoft). • Experience with scheduling software (such as CLSS, EMS, R25, or Ad Astra). • Demonstrated strong customer service and organizational skills. • Demonstrated effective written and verbal communication skills. • Experience developing and delivering training sessions on policy, procedures, guidelines, and processes. • Demonstrated experience successfully managing multiple deadline-oriented projects. • Personal initiative and ability to independently pursue solutions as needs are identified. • Strong interpersonal communication skills as demonstrated by respectful and effective interactions with various constituencies including but not limited to students, faculty, staff, and vendors at all levels. • Directly related state service experience Essential Job Duties Job Duty Category Class Schedule Administration Duty/Responsibility • Provide training and customer service to departments on functionality of the CPI and CLSS and the class schedule build in general. • Troubleshoot basic CLSS and EMS functionality and determine what issues need to be elevated for higher level Systems support. • Follow up with departments as schedules are submitted to ensure needed information is received in a timely manner. • Update course sections in Banner according to the changes requested by departments. • Ensure requested changes comply with University policies and procedures (e.g. contact hour requirements, uniform time code, and minimum seat fill requirements). • Implement the registration restriction system by determining and applying the accurate restriction codes for specific sections. • Assign registration restriction codes in Banner and publish corresponding section text comments in the online class schedule (code in two places). • Ensure restrictions are lifted according to restriction lift dates. • Provide customer service to faculty, staff, students, and the general public regarding policies, facilities issues, building needs and class schedule queries. • Work edit reports to ensure data in Banner is accurate, including: data matching between course and section, bad grade modes, contact hours, differential tuition attributes etc.. • Negotiate conflicts between departments wanting same room and same time, with same equipment requests. • Respond to urgent, time sensitive requests for updates to class schedule after round 3 of the CPI is closed and before registration opens for the term. Updates must be made in both Banner and EMS. • Identify open times in classrooms to support student success initiatives such as mid-semester courses. • Identify mid-semester courses each term and hide them from the class schedule until the appropriate time and then open them for registration. • Respond to requests for flipped classrooms and place faculty in most appropriate classroom based on pedagogical needs. • Assist with special University initiatives such as Chem Prep and related AUCC holding courses, build summer shadow sections and manage enrollments, hide and open CO 150 sections through Ram Orientation etc. • Relocate class sections for new construction and remodeling initiatives, emergencies, and high-level University priorities. Percentage Of Time 40 Job Duty Category Systems Maintenance & Academic Process Management Duty/Responsibility • Run weekly conflict report in EMS and resolve conflicts in general assignment classrooms. • Provide outreach to departments to assist in resolving conflicts in departmental classrooms. • Trouble shoot CLSS and EMS issues and determine if issue needs to be elevated to systems for resolution • Open and close CPI rounds. • Assist with synching and publishing terms in EMS. • Add new buildings and classrooms and ensure classroom information in EMS is up to date. • Run reports each term to identify and update sections missing instructional formats for SURDS reporting. • Partner with the Academic Planning Data Analyst to build out block schedules for special populations. • Code Special Course Fees each term. • Coordinate each term with the CSU Bookstore to receive and update open educational resources attribute on the class schedule. • Responsible for complex scheduling duties including coordinating large events such as Ram Orientation, Ram Welcome and others. • Oversee event scheduling timeline. • Modify booking dates for general assignment classroom web process templates. • Coordinate building unlocks and requests for services with Facilities Event Management office. • Determine most appropriate general assignment classroom placement for events scheduled by academic departments and administrative offices. • Provide customer service and basic trouble shooting for CLSS and Virtual EMS. • Approve or deny events submitted via Virtual EMS and send email confirmations. • Run final exam scheduling process in CLSS and EMS. • Send departments confirmations of final exam schedule. • Manually schedule final exams that were not automatically scheduled via EMS process. Coordinate Evening Exam schedules across departments and reserve classrooms for evening exams. • Ensure Evening Exams are scheduled according to University policy. • Coordinate evening exam dates with departments to minimize student schedule conflicts. Percentage Of Time 30 Job Duty Category Course and Program Review and Maintenance Duty/Responsibility Monitor, receive, prepare, and process curricular proposals ensuring accuracy of data in accordance with university policies and protocols. • Check submissions for accuracy and adjust data as necessary. • Serve as resource to departments and staff in academic units or refer to Curriculum Liaison Specialist (CLS) to resolve problems with proposals prior to review by UCC and/or CoSRGE. • Monitor CIM proposals for data accuracy; review and approve to next steps in curriculum workflow. • Utilize system best practices to format data on CIM form prior to UCC review. • Identify areas of concern regarding integration of data into the Banner systems and make comments as necessary. • Contact departments and/or proposal initiators for clarification when needed. • Monitor approval queues for pending course and program changes that require action. • Partner with the Curriculum and Catalog System Specialist to provide back up and depth in proofing UCC approved course proposals and building courses and prerequisites in Banner. • Adjust placement of data in order to sync the two systems for integration into CAT and the class schedule. • Assist with curricular projects to assure alignment between policy, approved curriculum, the General Catalog, UCC minutes, and Banner. • Assist with editing and publication of the General Catalog. • Update content on catalog pages. Percentage Of Time 20 Job Duty Category Other duties as assigned Duty/Responsibility • Keep up to date on general activities in the Office of the Registrar to ensure Curriculum, Catalog & Academic Planning Specialist functions coordinate with and meet the needs of department/university functions and priorities. • Read and respond to emails in a timely manner; be responsive to inquiries from institutions within the CSU System. • Actively participate in trainings and meetings as requested. • Perform other duties as assigned. Percentage Of Time 10 Application Details Special Instructions to Applicants APPLICATION INSTRUCTIONS AND INFORMATION • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information. • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent. • The Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements. • Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. • Candidates advancing to the interview stage will be asked to provide professional references at that time. INCOMPLETE APPLICATIONS • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position. • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application. • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application. • Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete. RESUMES • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials. • Please see the Required Documents section of the posting. NOTES • Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. • The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense. • Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu • All status updates for this position will be sent via email from human.resources@colostate.edu, hr\_ta@colostate.edu, OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications. FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO: • Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. Department Contact Information Human Resources – Talent Acquisition Team, at hr\_ta@colostate.edu or call (970) 491- MyHR(6947). Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions. All other inquiries should be directed to the Colorado State University Human Resources Office at HR_Service_Center@colostate.edu or (970) 491- MyHR(6947). Conditions of Employment Pre-employment Criminal Background Check (required for new hires) EEO Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. Employment and Appeal Rights If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Supplemental Questions Required fields are indicated with an asterisk ( • ). • • Are you willing and able to submit to a pre-employment background check? • Yes • No Applicant Documents Required Documents • Resume • Cover Letter Optional Documents • Unofficial Transcripts