Fully remote, 12-month fixed contract, 2-month probation company laptop provided, immediate start, £33K - £35K p/a Media Spend Coordinator Are you: • good with numbers • type A personality who loves turning chaos into order • looking to make a real difference in a team • self-driven, with excellent attention to small details • good with Excel, organised and a results-oriented We are seeking a talented individual to support our core EMEA-ANZ Central Digital Marketing team. As a Media Spend Coordinator, you will support the Central Digital Marketing team to manage and streamline digital financial operations, ensure that invoices are posted and paid on time, follow up with the different markets in the region to get their local budgets and forecasts loaded on time. Your contribution will be critical to ensure the spending on time and most importantly the payments to media vendors on time. You will also lead the EMEA-ANZ web reviews strategy (20% of your time). To succeed in this role, effective financial assistance requires strong analytical skills, attention to detail, and integrity to handle sensitive financial information accurately and ethically. Professionals in this field must also possess excellent communication and customer service skills to explain complex concepts and tailor solutions to clients’ needs. Time management and adaptability are essential for handling multiple tasks in a fast-paced environment, while critical thinking and problem-solving abilities help navigate financial challenges. Lastly, knowledge of financial tools and technology ensures efficient and up-to-date service delivery. If you are a self-motivated individual with a keen eye for detail and experience of supporting a thriving digital marketing team, we would love to hear from you. Fluency in a European language as a second language is advantageous, but not essential. Responsibilities Financial Responsibilities: Manage regional finance processes to ensure smooth digital operations • Financial administration- on a daily basis • Forecasting – on a monthly basis • Budget Phasing – on a monthly basis • Reporting – on a monthly and quarterly basis • Vendor Procurement/ Account Management of key vendors – ad hoc basis Media Finance • Invoice processing (SAP knowledge) • Data entry into the media budget tracker (using Google Sheets) • Data analysis and visualisation for quarterly reports • Financial Reporting • Forecasting based on local and regional inputs • Budget phasing/rephasing on a monthly basis, to ensure we spend the budget that we agreed early in the year. • Maintenance of internal financial files [sensitive] • Liaising with key media vendors on all finance related matters (support, credits, changes etc) • Managing administrative changes (for example, if we need to change Billing Entity in media platforms you will support this change) • Coordinating with key SBD stakeholders (regional finance, regional controllership, local markets, Central team, Payment teams) • Training on Media Budget Tracker to ensure all team members across the region know how to use it and are accountable to submit their budgets on a monthly basis on time • Owning the media tracker/optimising the file to drive efficiencies • Manage the proper access to the budget media tracker – ensure that different stakeholders have the right access (viewers vs editors) • Every year optimise and improve our media budget tracker (in Google Drive) by working with an excel expert (freelancer) to drive more efficiencies and automations. • Report on a monthly basis our local and regional media actuals + forecasting. If any discrepancy in the budget exist, act with sense of urgency to find out the gap to ultimately report the accurate budgets. This requires a lot of planning, great collaboration with the different markets and a great eye for detail. Digital Finance – as part of your responsibilities you will also manage a different budget called “digital”. You will work closely with the Digital director to ensure that the budget is spent wisely. Key support from you is: • Creation of Purchase orders for the Digital team • Invoice processing (SAP knowledge) • Data entry into the tracker • Monthly Forecasting • Budget phasing/re-phasing • Liaising with key digital vendors on all finance related matters (sharing purchase orders, ensuring they are submitting Invoices on time, etc) • Coordinating with key SBD stakeholders (Regional finance, regional controllership team and Digital Director) Product Reviews – Manage the regional web reviews strategy, optimising and implementing the strategy across EMEA markets whilst working with the core paid media team to integrate web-review content into key campaigns • Developing a regional consumer reviews strategy • Implementation of regional consumer reviews strategy • Data analysis • Manage product seeding programs with Brand/Local markets • Product Performance tracking + marketing – SKU level • Reporting and feedback – Qnly actionable insights to local markets • Coordinating with key stakeholders to integrate and optimise Feefo content (Google shopping, email, web team, Brands/Markets, PIM team, DAM team) • Proactively troubleshooting and fixing data gaps/errors • Account management – coordinating with Feefo team to optimise strategy/use of platform Skills • Financial Analysis: Strong proficiency in analysing media budgets, expenditures, and forecasting trends to support decision-making. • Budgeting & Forecasting: Expertise in managing complex media budgets across multiple markets, ensuring accuracy in financial forecasting and planning. • Communication: Ability to liaise with media teams, marketing departments, and regional stakeholders, presenting financial data and insights clearly. • Attention to Detail: Accuracy in tracking media spending, ensuring compliance with budget constraints, and identifying discrepancies early on. • Data Management & Reporting Tools: Familiarity with financial software (e.g., SAP, Oracle) and advanced Excel skills for financial modelling, forecasting, and budget reconciliation. • Cross-Functional Collaboration: Experience working with media and marketing teams, aligning financial processes with campaign goals and timelines. • Problem-Solving: Ability to identify and resolve financial discrepancies or budgetary challenges, especially in multi-market campaigns. • Adaptability & Flexibility: Comfort working in a fast-paced, dynamic media environment, adjusting forecasts or budgetary strategies based on market conditions. Experience: • 3-5 years of experience in financial coordination or budget management, ideally within a media or marketing environment. Accounting or any financial education not a must. • Prior experience managing regional or multi-market budgets, especially in Europe, would be advantageous. • Experience with financial reporting and forecasting in a multinational company, demonstrating the ability to work with cross-border teams. • Familiarity with Meta/Google platforms (billing section) would be beneficial.