Project Document Specialist

Job Title: Project Document SpecialistJob Description This role provides comprehensive administrative and project support for large regional transmission projects. It involves coordinating project activities, managing documentation, and ensuring compliance with company standards. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively with internal teams, external partners, and stakeholders. Responsibilities • Assist project managers and teams with scheduling, agendas, meeting minutes, and status reports. • Prepare presentations, reports, and other project-related documents. • Coordinate communication and processes across utilities, vendors, and contractors. • Support leadership with division work plan updates and onboarding/termination processes. • Organize travel, facilities, and project events. • Manage the lifecycle of project documentation, including creation, review, revision, and archival. • Implement and maintain document management systems such as SharePoint and MS Teams. • Conduct audits for accuracy and compliance. • Manage version control and permissions for document access. • Train staff on document control processes and best practices. • Ensure efficient document retrieval and adherence to company standards. • Create high-quality presentations and templates. • Mentor staff on processes and reporting when appropriate. • Ensure compliance with safety and security procedures. • Assist in developing and implementing cost approval workflows and procedures to enhance efficiency and control aligned with project requirements. • Maintain confidentiality and perform special projects as assigned. Essential Skills • Strong organizational and time management skills. • Excellent communication and interpersonal skills. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Familiarity with document management systems, with SharePoint experience preferred. • Ability to review and interpret complex documents and financial data. • Detail-oriented with a focus on accuracy and quality assurance. • Ability to maintain confidentiality and adapt to changing priorities. Additional Skills & Qualifications • Advanced Microsoft Office and SharePoint skills, including document libraries, version control, and templates. • Ability to create spreadsheets with formulas, pivot tables, and data visualization. • Strong business writing and formatting skills. Work Environment Join a dynamic work environment within the largest cooperative in the state, offering a solid backlog of projects through 2030. This role involves working with advanced document management technologies and requires a professional approach to tasks, ensuring compliance with safety and security procedures. Collaborate with diverse teams and stakeholders in a supportive and growth-oriented atmosphere. Job Type & Location This is a Contract position based out of Maple Grove, MN. Pay And Benefits The pay range for this position is $31.00 - $41.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Maple Grove,MN. Application Deadline This position is anticipated to close on Dec 24, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.