Accounts Receivable Analyst

Accounts Receivable Analyst Location: Miami, FL Employment Type: Contract / Hybrid Summary We are seeking a detail-oriented and analytical Analyst – Payments to join our Credit & Collections team. This role is responsible for managing high-volume retailer accounts, reconciling payments, investigating deductions, and ensuring timely resolution of outstanding balances. The ideal candidate will have strong Excel skills, experience with large retailers (e.g., Walmart), and a proactive approach to problem-solving. Key Responsibilities • Reconcile accounts receivable and payment discrepancies to maintain accurate billing and minimize aging and bad debt. • Investigate short-pays, unapproved deductions, and payment variances; collaborate with internal teams and external partners for resolution. • Conduct root cause analysis on post audits, returns, warehouse fees, shortages, and freight claims. • Validate returns deduction exceptions, including 812 tables and price adjustments; ensure proper documentation. • Generate credit/debit memos for shortages, paybacks, and refusals based on remittance activity. • Maintain accurate tracking logs and support 3PL coordination. • Partner with sales and retailer accounting teams to resolve past due balances and document communications. • Analyze payment trends and provide variance reports for leadership. • Assist with month-end close reporting and accruals; ensure estimate vs. actual variances are within thresholds. • Ensure compliance with claim resolution deadlines and retailer guidelines. • Support internal and external audits with documentation and explanations. • Participate in process improvement initiatives to enhance operational efficiency. Qualifications • Associate’s degree in accounting, Finance, or related field (bachelor’s preferred). • Minimum 4 years of experience in accounts receivable and payment reconciliation, preferably with large retailers like Walmart. • Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, formulas). • Experience with ERP systems (Oracle or SAP); familiarity with Noetix and OFS platforms is a plus. • Strong analytical skills with the ability to interpret large datasets and identify trends. • Excellent communication skills and ability to work cross-functionally. • Highly organized, detail-oriented, and capable of managing multiple priorities independently. • Familiarity with retailer portals such as Walmart Retail Link. • Experience with data visualization tools like Tableau or Power BI is a plus.