Job Title: HRIS & Payroll Business Analyst – Compliance & Transformation • • W2 Requirement We are seeking an accomplished and detail-oriented Business Analyst to lead the analysis, documentation, and transformation efforts for a strategic HRIS and Payroll System Migration initiative. This role is critical in ensuring that all system requirements, business processes, and post-migration documentation strictly adhere to federal regulatory standards and compliance mandates. The selected candidate will serve as a strategic liaison between business stakeholders, compliance teams, and technical implementation partners. This individual will be responsible for managing the end-to-end lifecycle of business requirements, ensuring the production of audit-ready, federally compliant documentation, and supporting a seamless transition from legacy HRIS platforms to modern, integrated solutions. Key Responsibilities Requirements Elicitation & Analysis • Lead comprehensive requirements gathering sessions with HR, Payroll, Finance, IT, and Compliance stakeholders. • Develop and validate Business Requirements Documents (BRDs), Functional Requirements Documents (FRDs), and other technical specifications. • Translate complex business processes into clear, actionable system requirements and use cases. • Conduct impact assessments and gap analyses between legacy and target-state systems. HRIS & Payroll Migration Oversight • Provide domain expertise throughout the lifecycle of HRIS and Payroll system implementation or migration. • Define data mapping, validation, and transformation strategies in collaboration with data migration teams. • Ensure accurate migration of employee records, payroll structures, timekeeping configurations, benefits, and compliance rules. • Manage integration workflows and dependencies with third-party payroll and HR service providers. Federal Compliance & System Documentation • Develop and maintain comprehensive documentation in strict adherence to federal, state, and agency-specific compliance standards (e.g., FLSA, HIPAA, FMLA, IRS reporting). • Prepare audit-ready deliverables including traceability matrices, SOPs, test evidence, and user access control logs. • Ensure post-migration documentation reflects the fully implemented system landscape and updated business processes. • Support compliance and legal teams during internal and external audits and regulatory reviews. Stakeholder Engagement & Communication • Facilitate structured workshops, interviews, and JAD sessions to solicit requirements and feedback. • Present findings, process flows, and recommendations to executive leadership and technical teams. • Maintain consistent communication across business units, managing expectations and ensuring alignment on deliverables. Testing Support & Quality Assurance • Collaborate with QA teams to design comprehensive test plans and user acceptance criteria. • Validate test results to ensure conformance with business requirements and compliance needs. • Support UAT execution and resolution of defects to meet go-live timelines with minimal disruption. Required Skills and Experience • A minimum of 8 years of progressive experience as a Business Analyst, with at least 3 years in HRIS/Payroll system migration projects. • Demonstrated expertise in authoring and maintaining federally compliant documentation within enterprise IT or HR transformation projects. • Strong understanding of payroll and human capital management processes, including regulatory compliance (FLSA, ACA, IRS, HIPAA, etc.). • Experience with leading HRIS platforms such as Workday, SAP SuccessFactors, Oracle HCM, ADP, or UKG. • Experience with process modeling. • Experience in supporting training material. • Proficiency in business analysis tools and methodologies, including JIRA, Confluence, MS Visio, Excel, and requirements traceability frameworks. • Exceptional analytical, communication, and stakeholder management skills, with the ability to engage diverse audiences effectively. Preferred Qualifications • Industry certifications such as CBAP, PMI-PBA, SHRM-CP/SCP, or equivalent. • Prior experience supporting government or public sector HRIS initiatives. • Familiarity with data privacy regulations and audit frameworks, including GDPR and CCPA. • Understanding of both Agile and Waterfall project methodologies.