Project Administrator

Job Title: Project Administrator Job Description The Project Administrator supports a global Building Requirement Sheet (BRS) program that manages building requirements and specifications across multiple regions, including North America, Europe, Latin America, Australia, and others. This role helps coordinate the end-to-end lifecycle of BRS creation, development, scheduling, and approval, using structured stage gates from Stage 0 through Stage 3. The position focuses on consolidating diverse stakeholder inputs, maintaining accurate documentation, and supporting program management activities to ensure effective site selection, process design, and realistic project timelines for both new and existing fulfillment centers. Responsibilities • Support the BRS program by coordinating the development and management of building requirements and specifications across global regions. • Prepare weekly and monthly program reports and maintain dashboards to track key performance indicators, milestones, and risks. • Review, annotate, and update PDFs and project documents while ensuring version control, data accuracy, and alignment with BRS stages. • Collect schedule updates from various teams and consolidate them into a master project schedule. • Capture and distribute detailed meeting notes and track action items through to completion. • Gather, validate, and organize data from stakeholders to support reporting, basic analysis, and decision-making. • Maintain PMO trackers, logs, and templates to support process adherence and cross-team coordination. • Assist with document control activities, including managing revisions, ensuring proper filing, and supporting ECO and RFI documentation as needed. • Consolidate a wide range of inputs such as dock door counts, parking capacity, storage types, throughput, product mix, labor planning, and building/site specifications into structured BRS documents. • Support consistency and clarity throughout the project lifecycle by helping manage BRS stage gates from Stage 0 (pre-template) to Stage 3 (as-built). • Engage with stakeholders across functions to secure timely and comprehensive inputs that align requirements with final deliverables. Essential Skills • Moderate program management experience across programs, BRS, portfolio, or PMO environments. • Proficiency with business intelligence tools and data handling, including working with data sources and creating reports in PDF and Excel formats. • Strong Excel skills for data management, reporting, and basic analysis. • Demonstrated experience in BI reporting and dashboard maintenance. • Strong stakeholder engagement skills with the ability to coordinate inputs and manage expectations across multiple teams. • Proven ability to collect, validate, and organize data from diverse stakeholders. • Experience in administration and data entry within a project or PMO environment. • Experience in document control, including version control and accurate record-keeping. • Ability to track and manage action items, risks, and milestones in a structured manner. • Strong attention to detail and accuracy in handling project documentation and reports. Additional Skills & Qualifications • Experience in architecture and/or construction is a plus. • Familiarity with engineering change orders (ECO) and requests for information (RFI) processes is beneficial. • Experience working within a formal Project Management Office (PMO) or structured project management practice. • Comfort working with complex building and site specification data, such as capacity, storage types, and throughput. • Ability to work effectively in a fast-paced, highly innovative environment supporting large-scale programs for a global technology-focused organization. • Strong written and verbal communication skills for preparing reports, meeting notes, and stakeholder updates. • Organizational skills to manage multiple trackers, logs, templates, and documentation streams simultaneously. Work Environment This is an on-site role based in downtown Tempe, Arizona, working five days per week in a professional office environment. You will operate within a structured Project Management Practice that emphasizes employee engagement, professional development, and strong partnerships. The environment offers exposure to large-scale, complex programs for a globally recognized technology-focused organization that values customer obsession and operational excellence. You will regularly use productivity tools such as Excel, PDF editors, and business intelligence reporting platforms while collaborating closely with cross-functional teams in a fast-paced, highly coordinated setting. Job Type & Location This is a Contract position based out of Tempe, AZ. Pay And Benefits The pay range for this position is $35.00 - $40.00/hr. Requirements Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Tempe,AZ. Application Deadline This position is anticipated to close on Jun 18, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.