Data Specialist

Description POSITION STATEMENT: In this role, you will help us achieve our mission to change the way the world defines and views disabilities by making profound, positive differences in people’s lives every day. You will be responsible for collecting information, electronically collating it, converting it accurately into a useful format, and sharing these findings with stakeholders. You will also be required to train staff on data storage procedures. Essential Job Responsibilities • The data specialist compiles, sorts, and verifies the accuracy of all data from Family Service Coordination agencies meet EarlySteps guidelines. • Maintains all Early Intervention records in accordance with applicable regulations under IDEA Family Education Rights and Privacy Act (FERPA) and the Education Department General Accounting Rules (EDGAR). • Assures that hard copy documentation is consistent with Early Intervention Data Systems (EIDS) data. • Enters information into specific files, resolving inconsistencies and reviewing data for errors using standard data entry procedures. • Assured documents received are filed appropriately, and files are maintained so that each child’s chart and information is retrievable when necessary. • Requests further information for documents deemed incomplete or inaccurate. • Checks completed work for errors or duplicate information, comparing data with source documents. • Locates and corrects data entry errors or reports them to the director. • Answer incoming calls and handle according to office policy. Perform other duties as assigned by the SPOE program manager. Required Skills Competencies • Oral and Written Communication Skills – Ability to exhibit appropriate use of grammar and spelling in written communication, exhibit appropriate use of grammar in oral communication, ensure oral and written communication is professional. • Performance Management -- Work with leadership in evaluating program effectiveness and compliance with state/contract requirements and program goals. • Planning – Establish effective objectives, priorities, and implement plans; anticipate obstacles Revised 04/01/2023 and consider alternatives. • Coordination – Able to multitask and work to coordinate efforts with a program to ensure consistency and adequate follow-up. • Action Orientation – Ability to take initiative, take action and attempt to influence events to achieve goals. • Work Commitment – Willingly expend extra effort and time to get a job done; identify with organizational goals, exhibit excellent time management abilities. • Building Relationships – Able to establish rapport with Easterseals administrative and other program staff. • Team Playing – Work cooperatively with staff and other Easterseals employees. • Mission Advocacy – Able to identify with project and Easterseals objectives. Adequately, constructively and directly communicate these objectives. We make a life of purpose and independence possible for our participants through our commitment to quality support, innovative service offerings, and continuous organizational evolution. Requirements QUALIFICATIONS: • Minimum of a high school diploma required, Some college education preferred. • Strong typing, analytical, and computer skills. • Basic electronic data entry skills as well as manual file organization and maintenance skills. • Ability to enter and file data systematically in an accurate, consistent and timely manner. • Ability to multitask, use personal judgment and utilize office resources including the EarlySteps Practice Manual. • Ability to operate equipment such as printers and facsimile machines. • Willingness to ask for assistance of staff and management when needed. • Eagerness to contribute information and discuss concerns openly, helping to expand the knowledge base and expertise of the EarlySteps team.