Projects Administrator

Medik8 is transforming the industry with science-backed technology and our dedication to exceptional skincare products has built a reputation for excellence. Our goal is to continue to scale the business through global expansion, multi-channel distribution, and product innovation we are looking for a Projects Administrator to join us. This is an entry-level role designed for individuals seeking to build a career in project management within a dynamic engineering environment. This role demands excellent organisational skills, attention to detail, and the ability to coordinate across multiple teams to achieve project milestones. The Projects Administrator will handle the data collection, analysis, and reporting aspects of project delivery, while also providing essential support to the wider Transformation Office.. They will support the team with project updates, documentation, and communication between departments. The Projects Coordinator reports directly to the Senior Projects Engineer but will work closely with various internal teams including Supply Chain, R&D, Manufacturing, Quality and Finance, as well as liaising with external suppliers and contractors as necessary. Key Responsibilities: • Project Planning and Coordination: Assist in the development of project plans, timelines, and schedules. Coordinate with internal teams and external suppliers to monitor timely delivery of project components and flag if off track. • Data Collection and Reporting: Gather and compile project-related data, ensuring accurate and timely reporting to support project tracking, budget management, and performance evaluation. • Documentation Management: Maintain up-to-date project documentation, including drawing registers, manuals, timelines and progress reports. Ensure all project documents are properly filed and accessible. • Budget Monitoring: Track project expenses and budgets, ensuring alignment with financial forecasts. Prepare financial reports and assist in budget adjustments as required. • Financial Tracking: Meticulously track and report on capital expenditure (Capex)against approved budgets for a portfolio of projects, from small-scale investments to large, multi-year initiatives. • Support for Procurement: Creation and tracking of project related purchase orders,ensuring correct budget allocation, payment terms adherence and delivery timescales are met. • Planning and Administration: Support project teams in the development and maintenance of project plans, including creating and updating Gantt charts and managing task dependencies within Asana. • Risk and Issue Management: Maintain the central risk and issue logs, ensuring all entries are up-to-date and accurately reflect the current status. Facilitate risk reviews and support project teams in tracking and reporting on identified risks. • Steering Committee Documentation: Prepare and compile comprehensive project documentation for Steering Committee meetings, including consolidating status updates, creating clear and concise executive summaries, and developing professional presentations. • Reporting: Generate regular project status reports for various stakeholders, highlighting progress against plan, key risks, issues, and budget performance. • Compliance and Governance: Support the enforcement of PMO/TMO standards and governance frameworks, ensuring all project documentation and processes adhere to established guidelines. Requirements: • Excellent analytical skills and use of Sheets/Excel • Excellent Powerpoint/Slides utilisation • Great attention to detail and accuracy • Good stakeholder management skills • Good verbal and written communication skills About Us Founded in 2009 by UK scientists and brothers, Elliot and Daniel Isaacs, we are a British, B Corp™ certified dermatological skincare brand, globally renowned for our age-defying heroes that deliver results without compromise. Our mission is to simplify the route to great skin through the highest quality, most efficacious and trusted products on the market. All this is underpinned by our pioneering CSA Philosophy® of vitamin C plus sunscreen by day, and vitamin A (retinoids) by night which addresses 90% of anti-ageing skincare needs to deliver more youthful-looking skin. Culture & Benefits We are fuelled by our commitment to sustainability, quality, efficiency, and an unwavering passion for our customers. Championing solutions-focused thinking, we possess a purpose-driven mentality and strive to work with integrity and agility, always. We are collaborative go-givers; our diverse talents work cross-functionally and we achieve more together. We are proud to do everything in-house, challenging the norm and pushing the boundaries of possibility. It’s just who we are! Some of the perks of being part of the Medik8 team include: • 25 days holiday + bank holidays • Flexible & Hybrid working • Private Medical Insurance + Mental Health support • Employee Assistance Program (EAP) • Annual Performance Bonus • Long Service Awards • 75% discount + Annual Product Allowance • Flexible Career opportunities • Up-skilling support + regular Lunch & Learns • 2 Volunteering days per year • Matched Charitable Giving Scheme Want to do a little more research before you apply? Head over to our main careers page to find out more about the team and our values. You can also find out more about us on LinkedIn, Glassdoor & Instagram. At Medik8, we believe that diversity within our workplace drives innovation. We celebrate multiple backgrounds, cultures, approaches and points of view, and believe that when people feel respected and included, they can truly flourish. We’re committed to advancing equal opportunities and we’re dedicated to building a workforce as diverse as our consumer base, creating a multifaceted, equitable and inclusive culture and allowing all colleagues to bring their whole selves to work. Our DE&I ethos also flows through our recruitment process. Studies have found that minority groupings tend to apply for roles only when they meet 100% of the role requirements, in comparison to non-minority grouping tend to apply when they meet only 60% of the role requirements (Hewlett Packard ). The requirements listed in our job descriptions are guidelines, not hard and fast rules, so if you think you meet 60+ of the role spec and are passionate, excited & feel like you have the potential to fulfil the rest - then we want to hear from you!