System Data Administrator

Job Title: Information Technology - Business Systems Analyst II/ Systems Data Administrator Position Overview We are seeking a proactive and detail-oriented Information Technology - Business Systems Analyst II/ Systems Data Administrator to support the development, execution, and data entry of a comprehensive preventative and ongoing maintenance software program. This role will work closely with the Facility Maintenance Manager to ensure that all facilities are correctly entered into the system with proper parent-child relationships, enabling efficient scheduling, tracking, and completion of maintenance activities across operational assets, including trailers, tanks, pumps, motors, facility assets, and aviation equipment. You will also ensure that all OEM manuals, design drawings, reports, and other documentation are uploaded to the correct assets. Key Responsibilities • Collaborate with the Facility Maintenance Manager to design and implement a structured Preventative Maintenance (PM) program. • Create and implement a CMS systems buildout reflective of the vehicle maintenance program (VMS) within the Enterprise Asset Management (EAM) system. • Maintain and update the maintenance management system (e.g., VMS, EAM) with accurate work order data, schedules, and asset histories through commissioning handover. • Generate and distribute reports on upcoming PM tasks to ensure visibility and accountability. • Coordinate with field teams and vendors to schedule inspections, services, and repairs in alignment with operational priorities. • Track and document compliance with regulatory maintenance requirements (e.g., AVIR, tank inspections, 49 CFR 180.416 trailer inspections). • Support procurement and logistics for maintenance-related materials and services. • Analyze maintenance trends to identify process improvements and cost-saving opportunities. • Create a user guide for training new hires on system operations and interface. Qualifications • Proven experience in maintenance coordination, asset management, or administrative support in a technical or industrial setting. • Hands-on experience with Enterprise Asset Management (EAM) systems and work management platforms (e.g., Maximo, SAP PM, Infor EAM, or similar). • Familiarity with maintenance management systems and reporting tools (e.g., XML-based reports, EAM dashboards). • Strong organizational and communication skills with the ability to manage multiple priorities. • Proficiency in Microsoft Office Suite and comfort working with data-driven tools. • Knowledge of regulatory standards related to equipment maintenance (preferred). Preferred Attributes • Experience supporting fuel, transportation, or logistics operations. • Ability to work independently and collaboratively in a fast-paced environment. • Detail-oriented mindset with a commitment to accuracy and continuous improvement.